ROI CALCULATOR
See the Hours Back - Not a Made-Up Pipeline Number
Most ROI calculators print a big revenue figure from a few dropdowns and call it strategy. Anyone who hands you a pipeline number from a calculator is guessing. This one only shows hours - yours, your team's - with every step of the math visible and the one real assumption handed to you as a slider.
Book a Strategy CallNo magic numbers. Your inputs, our math, shown in full.
What would you actually get back?
Tell us about one repetitive task that eats your team’s week. We’ll show every step of the arithmetic, and you control the one assumption that matters.
Your numbers
We typically automate 50-80% of this kind of work. Drag it to match how skeptical you are.
Here’s the arithmetic
8 people8
× hours/week each spends on it6
= hours/week spent here48
× the 60% we’d automate60%
= hours/week back29
× 46 working weeks/year46
Your team gets back
1,334 hrs/year
about 29 hours every week
At $65/hr that’s roughly $78k - $95k/yr in recovered capacity - a range, because we will not pretend to know it to the dollar.
What we’d build for this
Revenue Operations
A CRM rebuild plus data-entry automation so records keep themselves current.
We did not count revenue or “pipeline growth” here. Anyone who hands you a pipeline number from a calculator is guessing. These are your hours and your rate, nothing inflated.
These are your estimates, not our promise.
Why This Calculator Only Shows You Hours
Every operator who has shopped for automation has seen the other kind of calculator: pick your headcount and revenue from a dropdown, and a six- or seven-figure "pipeline impact" number appears like magic. It is the same trick as a vendor's slide deck, just wearing a slider. We built this one to refuse that trick.
The math above only ever counts hours: how many people touch a task, how many hours each spends on it every week, and the honest share of that work a system could take over. You control the automation assumption yourself, because we would rather you distrust our default than trust a number we invented.
If the hours above look real to you and you want a partner to build the system, book a 30-minute strategy call. If you are not ready to talk yet, start the free AI Opportunity Assessment instead - same honesty, no calculator, no call required.
How the Math Works
1. People and hours
You tell us how many people touch the task and how many hours each spends on it every week. No estimate, no rounding - your numbers.
2. The automation share
We typically automate 50-80% of this kind of work, so the slider starts at 60% - toward the middle of that range. Drag it down if you are skeptical - the arithmetic updates live.
3. Hours back, then dollars
Hours per week times your automatable share times 46 working weeks (we net out PTO, holidays, and ramp) gives hours back for the year. We multiply by your blended rate only to show a range - never a single invented number.
4. What we will not do
We do not convert hours into "pipeline growth" or "revenue impact." That conversion depends on what your team does with the time back, and no calculator can know that for your business.
What Automation Has Actually Returned for Named Clients
Not a blended average pulled from a slider - published, named results. Each one below links to the case study it came from, so you can check the math yourself.
The Work People Usually Run Through the Calculator
Pick the one closest to what is eating your team's week, or use it as a starting point for a conversation about something more specific.
- Proposals & quoting - drafting, pricing, and checking
- CRM & data entry - keeping records current without anyone re-keying
- Reporting & dashboards - numbers ready before leadership asks
- Client intake & scheduling - capturing, qualifying, and booking
- Invoicing & AR - issuing, chasing, and reconciling
- IT & systems firefighting - proactive monitoring instead of reactive fixes
Every number above starts from your inputs, not ours. If you want the same honesty applied to your full operation before you book a call, start the free AI Opportunity Assessment - about twenty seconds to answer a few questions, delivered in a minute or two, no obligation, no credit card.
Frequently Asked Questions
Why doesn't this calculator show revenue or pipeline growth?
Because we cannot know what your team will do with the hours it gets back, and any calculator that claims otherwise is guessing. We show hours, and a deliberately conservative dollar range on those hours - never a revenue or pipeline number we made up.
Where does the automation percentage come from?
We typically automate 50-80% of the kind of work this calculator covers, based on the workflows we have actually built for clients. The slider starts at 60%, toward the middle of that range, and you control it - drag it down if you want a more conservative estimate.
Why 46 working weeks a year instead of 52?
We net out PTO, holidays, and ramp time so the estimate stays conservative. It is not the number that makes us look best - it is the number we would actually stand behind in a proposal.
Is this the same math you use with paying clients?
Yes. The calculator runs the identical formula we use when we scope a real engagement: hours, times automatable share, times working weeks. There is no second, rosier version reserved for the sales page.
What happens after I see my number?
Two options, no pressure. Book a 30-minute strategy call and we will pressure-test the number against your actual workflow, or start the free AI Opportunity Assessment first if you are not ready to talk yet.
What if the number seems too small to justify a project?
Then it probably is, and we will tell you that on the call. Below roughly $10M in revenue, a single-workflow automation is often real but too small in absolute dollars to justify a consulting engagement - off-the-shelf tools are usually the right call, and we say so instead of selling you anyway.