Communication & Collaboration - Google Workspace
Google Workspace runs your whole day.
Most firms run it on defaults.
We deploy, migrate, secure, and administer Google Workspace for mid-market firms - Gmail, Drive, identity, and admin console - so the suite your team lives in is configured to a real standard, not left as it shipped.
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$250M+
Pipeline generated
42%
Average pipeline growth
18.3%
Average budget saved
Results from actual client engagements.
Trusted by the teams we build with
Most Google Workspace tenants run on the configuration they shipped with
The pattern is consistent. A firm signs up for Google Workspace, gets everyone on Gmail, Drive, Calendar, and Meet, and then never touches the admin console again. Organizational units are flat or nonexistent. Two-step verification is encouraged but not enforced. Drive sharing defaults let anyone create a link that exposes a document to the public web. Former employees still have active accounts, and their files are scattered across personal Drives nobody can find. Third-party apps have been granted broad OAuth access over the years with no review. The suite the entire company depends on every day is running on the settings a brand-new account ships with, and nobody owns the gap.
Revenue Institute closes it. We structure organizational units and groups so policy can be applied by team, enforce two-step verification and context-aware access, lock down external sharing and link defaults, and configure data-loss prevention, retention, and Vault for the compliance posture your business needs. We build a real provisioning and offboarding process, audit and clean up OAuth app access, and right-size licensing. Whether you are migrating onto Workspace, cleaning up a tenant that grew on defaults, or want us to administer it on an ongoing basis, you get a Workspace environment that is secure, governed, and actually managed.
What we do with Google Workspace
What we configure inside your Google Workspace
Organizational structure and policy by team
We design organizational units and groups so settings, security policies, and app access apply by department rather than one-size-fits-all. That makes it possible to give sales, finance, and engineering the access and controls each actually needs, and to change policy for a team without touching everyone.
Identity, MFA, and access control
We enforce two-step verification, configure context-aware access so sign-ins are evaluated by device and location, structure admin roles to least privilege, and connect Workspace as the single sign-on identity for your other apps. The account that holds your mail and identity stops being the loosely guarded key to everything.
Drive sharing and data governance
We lock down external sharing defaults, configure shared drives so team files are owned by the organization rather than individuals, set data-loss prevention rules, and put retention and Google Vault policies in place. Documents stop leaking through public links, and data that should be retained or held is, without relying on individual discipline.
Migration and consolidation
Moving from on-premises Exchange, from Microsoft 365, or consolidating tenants after an acquisition, we migrate mail, Drive files, calendars, and identity with a tested cutover and rollback path. Mail keeps flowing, historical data is preserved, and users are not locked out during the transition.
Lifecycle, offboarding, and license optimization
We build a real joiner-mover-leaver process so accounts are provisioned with the right access and deprovisioned cleanly, with file ownership transferred rather than orphaned. We audit license assignment against actual usage and tier so you stop paying for seats and editions nobody uses.
Integration and automation
We connect Workspace to your CRM, helpdesk, and automation tools - calendar and email sync, document generation, single sign-on - and build Apps Script or workflow automation for the repetitive admin and document tasks your team does by hand. Collaboration data flows into the systems where revenue work happens.
Our framework
How a Google Workspace engagement runs
Assess and plan
We audit your tenant - organizational structure, MFA coverage, sharing settings, OAuth app access, retention, active accounts, and licensing - and produce a prioritized plan. You see exactly what is exposed, what is wasted, and the order we will fix it in before any change is made.
Configure, migrate, and secure
We implement the organizational structure, security baseline, sharing controls, and lifecycle process, and execute any migration with a tested cutover and rollback path. We work in clear steps so users experience continuity rather than a disruptive flip, and security issues are closed in priority order.
Govern and hand off
We document the configuration and admin runbooks, set up the alerting and reporting your team needs, and either train an internal owner or stand up ongoing managed administration. You receive a secured, governed Workspace tenant with a clear owner, not a console nobody understands.
Why Google Workspace deserves deliberate administration
Google Workspace is where a collaboration-first team spends its entire day: Gmail, Drive, Docs, Calendar, and Meet, with Google identity sitting underneath as the single sign-on the rest of the stack trusts. That makes it both the most-used system in the company and one of the most sensitive, because a compromised Workspace account can mean access to mail, files, and password resets across every connected app. Yet most mid-market tenants run on the configuration they were created with - flat organizational structure, optional two-step verification, permissive sharing - because no one was assigned to administer the suite as the critical system it is.
The capability to run it well is already in the product. The admin console supports organizational units for team-level policy, enforced two-step and context-aware access, data-loss prevention, retention and Vault for compliance, and granular sharing controls. The gap is almost never a missing feature - it is that the features were never configured. Closing that gap turns Workspace from a default-state liability into a governed environment, and it is the difference between a suite that quietly accumulates risk and one that supports the business securely.
What a well-run Google Workspace looks like in operations
A properly administered Workspace tenant has an organizational structure that lets policy apply by team, enforced two-step verification with context-aware access, and admin roles scoped to least privilege. External sharing defaults are locked down, sensitive content is covered by data-loss prevention, and retention and Vault policies match the firm's compliance needs. There is a real provisioning and offboarding process, so accounts are created with the right access and removed cleanly with file ownership transferred. Licensing is matched to usage, OAuth app access is reviewed, and the suite is connected to the CRM and automation tools so collaboration data flows where work happens.
The firms that get the most from Google Workspace treat it as managed infrastructure with an owner and a standard, not a tool that configures itself. They enforce a security baseline, run a lifecycle process, keep licensing disciplined, and review the configuration as the business changes - internally or through managed services. Whether you need Workspace deployed, migrated, secured, integrated, or administered on an ongoing basis, the work is the same: turn the suite everyone depends on into one that is actually managed. That is the gap Revenue Institute closes.
We're vendor-agnostic
Other Communication & Collaboration platforms we specialize in
Not sure Google Workspace is the right fit? We implement and optimize these too - and we'll tell you honestly which one fits your business.
Google Workspace questions, answered
Our Google Workspace was set up years ago and never administered. Where do you start?
With an audit. We review your organizational unit structure, two-step verification coverage, Drive sharing defaults, external link settings, OAuth app grants, retention and Vault configuration, admin roles, and active accounts for departed employees. That produces a prioritized list of what is exposed and what is wasted, and we remediate in order - starting with the access and sharing risks that carry the most exposure - then set a baseline so the tenant does not drift back.
Can you migrate us to Google Workspace from Microsoft 365 or on-premises Exchange without losing data?
Yes. We migrate mail, Drive or file-share content, calendars, and identity with a tested cutover plan and rollback path. Mail continues flowing during the transition and historical data is preserved. We are upfront about timeline and the edge cases that need specific handling - shared mailboxes, large file sets, and third-party integrations - so the move is planned rather than improvised.
We do not have an IT team. Can you administer Google Workspace for us ongoing?
Yes, and it is a common reason firms engage us. Through our managed services we handle user provisioning and offboarding, security and access management, support requests, and license optimization on an ongoing basis. Alternatively we configure the tenant correctly and train a designated internal owner. We will recommend the model that fits your size and how much you want to keep in-house.
How do we stop employees from sharing documents publicly by accident?
Through admin-level sharing controls rather than relying on individual judgment. We configure Drive and shared-drive sharing defaults, restrict external sharing to trusted domains where appropriate, disable public link creation for sensitive organizational units, and layer in data-loss prevention rules that detect and block sharing of content like financials or PII. The controls live in the admin console, so the safe behavior is the default rather than a thing every employee has to remember.
How does Google Workspace relate to Google Cloud if we use both?
They are separate products but share Google identity, and they complement each other. Workspace is your collaboration suite; Google Cloud is your infrastructure platform. We frequently configure single sign-on and identity consistently across both, and for firms running workloads on Google Cloud we make sure Workspace identity and access policies align with the cloud environment's, so you administer one coherent identity rather than two disconnected ones.
Make Google Workspace actually earn its license fee.
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